GDPR - What you need to know as a Landlord
The introduction of General Data Protection Regulation (or GDPR for short) means that from 25th May, you’ll have more control over your data. This is a hugely positive step for data protection, both for you as an citizen, and as a landlord.
The new GDPR rights also apply to your tenants. This means that your tenants will have more control over the data you hold on them too.
We see GDPR as an opportunity to improve our service to landlords, not only to ensure we protect our members’ information securely, but also to update our processes, tenancy forms, and the guidance we offer to help you fill out these forms correctly to comply with your legal responsibilities.
Data protection is, literally, the system of legal control exerted over the processing of and access to personal information stored electronically. In the UK it has been primarily governed by the Data Protection Act 1998 (DPA).
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU).
The GDPR aims to give control back to citizens and residents over their personal data and to simplify the regulatory environment by unifying the regulation within the EU. When the GDPR takes effect, it will replace the 1995 Data Protection Directive, transposed into UK law by the DPA.
Despite the intention to leave the EU, the Westminster Government has confirmed that the GDPR will be brought into UK law
Whilst all of these are positive developments, some of the changes will inevitably affect you in various ways.
As a landlord you handle your tenants’ data. By law, this classifies you as a data controller, and as such you have a responsibility to handle your tenants’ personal information in an appropriate and lawful manner and are obliged to comply with GDPR.
We understand it can be a confusing topic, and difficult to know what you should be doing and when you should be doing it by. That’s why we’ve compiled a range of member-only resources to help ease the transition, including:
- GDPR - A landlord guide
- Model Fair Processing Notice Checklist of things you can start doing straightaway
- Frequently Asked Questions
- New NLA Online Library module - Introduction to GDPR
- A National Register of Accredited Landlords to show tenants you are a reputable landlord who adheres to best industry practice
- A special 45 minute webinar, presented by Acting Director of Policy & Practice, Chris Norris. Explaining the principles of data protection, what GDPR means for landlords and how to comply and embed best practice.
Full members also enjoy a subscription to UK Landlord Magazine, access to the telephone advice line, online library resources covering a range of topics including tax, regulations, licensing and safety, and free tax investigation insurance. Full member benefits can be found here.
Membership of the NLA is tax deductible, and can be offset against rental income. Join the NLA today for as little as £89 per annum.
If you are already a NLA member or an Associate you will need to download any forms, documents and agreements stored on our website by 21st May 2018.
This is because, in order to comply with GDPR requirements, we are now unable to store your tenants’ personal information. Hence we have had to take the decision to suspend the ‘Create Online’ functionality from NLA Forms (where you could input tenants' data to forms via our website), and instead we now offer a range of downloadable forms for you to edit offline. These will all be available by the end of the month.
As an NLA member you can access these range of GDPR resources in our NLA forms section and if you have created any forms in the past that need to be downloaded before 21st May 2018 you can find them in your My Documents section