Rules of Association
RULES OF THE ASSOCIATION
Revised 29th September 2011
1. Name of the Association
1.1 In accordance with the Memorandum of Association the registered name of the Association is National Landlords Association Limited.
2.1 The objectives are stated in the Memorandum of Association and may be summarised as promoting and representing the interests of private landlords.
3.1 An individual who owns and lets, or aspires so to do, their own residential property and whose subscription is paid up is entitled to attend and vote at General Meetings of the Association in accordance with the Articles of the Association.
3.2 Two persons using the same correspondence address, who own and let residential property jointly, are entitled to attend General Meetings of the Association, and will be entitled to share one vote in accordance with the Articles of Association.
3.3 A Company or organisation which owns and lets residential property in its name may specify one person who will be entitled to attend General Meetings of the Association and be entitled to one vote in accordance with the Articles of Association on behalf of the member entity.
3.4 Local Authorities & Letting Agents may only be admitted to Associate [ie non-voting] membership
4. Conduct of Members
4.1 Members are expected to abide by the Rules of the Association and comply with any Code of Practice that the Association may from time to time adopt. Members are expected to behave in the best interests of the Association and not bring it into disrepute.
4.2 No member of the Association may use or pass on any benefits or services of membership to a non-member.
4.3 The Board of Directors shall be empowered to investigate any complaint received against a member to the effect that such a member has not abided by the Rules of the Association, complied with any code of practice that may be in place from time to time, has not behaved in the best interest of the Association or has otherwise brought the Association into disrepute. The procedure for investigating a complaint shall be in accordance with procedures that the Board will determine from time to time and in any event shall be consistent with the rules of natural justice.
5. Annual and Extraordinary Meetings
5.1 Annual and general meetings shall be held in accordance with the procedures laid down in the Articles of the Association.
5.2 The Annual General Meeting shall normally be held during the month of November in each year on a date and time to be fixed by the Board of Directors for the purpose of voting on nominations and selecting the Board of Directors in accordance with the Articles.
5.3 For a member to be nominated as a director, he/she must be seconded by at least 10% of the voting membership and supply details of the nominee to the registered Office address. The details must include the full name of the proposed member, date of birth, business occupation, nationality, NLA Membership Number and details of any other company of which he/she has been a director during the last five years
5.4 One tenth of the voting members of the Association are entitled to demand that the Board of Directors call a meeting. If it fails to do so within eight weeks of being requested then those members can themselves convene a meeting.
5.5 NLA Members who are journalists may only attend AGMs in their personal capacity and must not seek to publish articles thereon without the prior approval of the Board.
6. Board of Directors
6.1 As soon as possible after the Annual General Meeting the Board of Directors shall meet to elect a chairman.
6.2 The Board of Directors shall meet at least four times a year.
7.1 Membership subscriptions are payable by each Member and/or Corporate Member on the anniversary of the member joining the Association. Membership shall be discontinued for any member whose annual subscription is one calendar month day in arrears.
7.2 The financial year shall end on the 30th day of April of each year.
7.3 Cheques drawn on any Bank or Building Society Account maintained in the name of the Association shall bear the signature of the Company Secretary if up to the value of £10,000, or of the Company Secretary plus one Director if in excess of this amount.
7.4 Any item of expenditure by a Director on behalf of the Association in excess the sum of £5000 shall require the prior approval of the Board of Directors.
8. Amendments to Memorandum of Association, Articles of Association, Rules and Codes of Practice
8.1 The Board of Directors may from time to time make or amend such rules or bye laws as they may deem necessary or expedient or convenient for the proper conduct and management of the Association as set out in the Articles of Association.
8.2 Amendment of the Memorandum or Articles of Association will require a special resolution to be passed by 75% of the members either present at the meeting or voting by proxy.
9. Dissolution of the Association
9.1 In the unlikely event of the Association being dissolved the liability of members is limited in accordance with the Memorandum of Association, the relevant clause of which reads as follows:
'Every member of the Company undertakes to contribute such amount as may be required (not exceeding £5) to the Company assets if it should be wound up while he or she is a member or within one year after he or she ceases to be a member, for payment of the Company’s debts and liabilities contracted before he or she ceases to be a member, and of the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributories among themselves.
If the Company is wound up or dissolved and after all its debts and liabilities have been satisfied there remains any surplus it shall not be paid to or distributed among the members of the Company, but shall be given or transferred to some other body (whether or not a member of the Company) having objects similar to the objects of this Company or to another body the objects of which are charitable.'
10. Primacy of Memorandum & Articles of Association
Nothing in these rules shall be deemed to constitute an alteration to the Memorandum & Articles of Association and in the event of any inconsistency between these rules and the Memorandum & Articles of Association then the Memorandum & Articles of Association shall prevail.
USE OF NLA LOGOs
Members are licensed to use the NLA logo on their letterhead and company advertising as long as they remain members of the Association. Members who become “Accredited” are also licensed to use a modified “Accredited” version of the NLA logo on their letterhead and company advertising, as long as they remain Accredited members of NLA.
Logos may be used solely in connection with a members’ business as a landlord, for the letting of their own properties, and not in relation to any other business interest or activity, including any letting or estate agency business. Usage must only be in accordance with NLA printing and usage guidelines and rules, as amended from time to time, which are included in the members pack and available in the members’ area of the NLA website www.landlords.org.uk along with downloadable logos.
Copyright remains with the Association.
THE NLA LOGOs
There are several variants, each comprising the whole of the text and the emblem, which can be found in the members section of our website. Older versions of the logo (prior to 2008) should be replaced with the current version as soon as practicable, and at any rate by no later than 1st January 2012.
By using any of the logos you agree:
To use the logos only in accordance with NLA printing and usage guidelines and rules, as amended from time to time; (These are included in the members pack and available in the members area of www.landlords.org.uk.)
Not to amend, adapt or manipulate the logos in any way without the NLA’s consent (which may be refused at the absolute discretion of the NLA);
To use the logos solely in connection with your business as a landlord, for the letting of your own properties, and not in relation to any other business interest or activity, including any letting or estate agency business;
To use the logos only whilst you are a fully paid-up member of the NLA, (and remain accredited for the “accredited” logo) and immediately, at your own cost, to discontinue using them if you cease to be a member of the NLA.
That all goodwill associated with the logos belongs to, and remains with, the NLA;
The NLA can immediately terminate your license to use the logos if you breach any terms or conditions of your membership with the NLA;
The NLA can immediately terminate your license to use the logos if we, in our absolute discretion, believe that your use is, or is likely to be, damaging the reputation of the NLA.